Focus Flow AI

Tell your calendar how you work. It does the rest.

Write your work rules once in plain English. Focus Flow (GPT-5) reads them and builds a realistic plan around your meetings, hours, and priorities—then adjusts when things change.

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Why people use Focus Flow

Why people use Focus Flow

Days that actually happen

Your tasks land inside your preferred windows, around existing events.

Priorities stick

Change what matters most and the rest re‑arranges intelligently—never outside your hours.

No more calendar Tetris

If there isn’t room, overflow is left unplaced instead of pretending you can do 11 hours in 6.

One place to look

Tasks and Google Calendar together. Create, update, delete—everything stays in sync.

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How it works (2 minutes to set up)

  1. Connect Google Calendar (one click).
  2. Set your work windows by day (start/end, deep-work blocks).
  3. Paste your rules in normal English—e.g., “Deep work mornings. Admin after 3pm. 30‑min buffers around meetings.”
  4. Add tasks with an estimate and impact.
  5. Focus Flow plans your day using your rules—then re‑plans when things change.

What it feels like at 9:00am

  • Open your calendar — the right work is already placed.
  • Meetings are respected. Buffers are protected.
  • Overdue items that truly matter are pinned to “now.”
  • The rest is laid out sensibly, and anything that won’t fit waits its turn.

Speak in sentences, not settings

Other “AI calendars” make you drag boxes or fiddle with toggles. Focus Flow is language‑native. You say how you work; it behaves that way.

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“Deep work in the morning. Keep admin after 3pm.”
“No personal tasks during work hours.”
“Protect 30-minute buffers around meetings.”
“Prioritize client deliverables over internal tasks.”
“No late-evening work unless urgent.”

What’s included today

Plain‑English preferences interpreted by GPT‑5 at scheduling time (no special syntax).
Automatic placement inside your per‑day windows and around existing events.
Priority‑aware moves that respect your hours and protected blocks.
Overdue handling: pin important late work to now; re‑lay out the rest; leave overflow unplaced.
Work vs personal windows kept separate.
Cross‑midnight support for early birds and night owls.
Google Calendar sync (create, update, delete; connection checks).
Scope you can trust: Today we support Google Calendar. We’re not promising multi‑calendar, offline mobile, or analytics dashboards here.

FAQs

Do I need special syntax?

No—write like a human. GPT‑5 reads it.

Will it schedule outside my hours?

No. Your start/end times and per‑day windows are hard limits.

Does it move my meetings?

No. Existing events act as blockers; Focus Flow works around them.

What if my rules change?

Edit your text. New runs follow the new rules.

Do I need detailed task descriptions?

No. A title, time estimate, and impact are enough.

The promise

You bring intent and plain‑English rules. Focus Flow AI turns them into a plan you can actually follow.

Less juggling. More shipped work. More calm.

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